NBI Clearance “Hit” Status 2025: How to Remove It Fast
Quick Answer:
A “Hit” on your NBI Clearance means your name matches a record in their system. Return to the same branch with your receipt and ID for verification. Once cleared (usually 5–10 working days), your clearance becomes valid.
Have you ever seen the word “HIT” on your NBI Clearance receipt and started to worry? You’re not alone. Thousands of applicants encounter this every year, often without fully understanding what it means.
A “Hit” status doesn’t always mean you have a criminal record sometimes, it’s just a case of sharing the same name as someone else. In this guide, we’ll explain exactly what “Hit” means, why it happens, how long it takes to clear, and how to remove it fast so you can get your clearance without delays.
What Does “Hit” Status Mean in NBI Clearance?
The term “Hit” simply means that the NBI system found a record that matches or is similar to your name. It triggers an additional background verification process to confirm if that record belongs to you.
This is part of NBI’s quality control and data checking system helping ensure each clearance is accurate and free from identity mix-ups.
In short, a “Hit” means your name needs to be verified, not that you’ve done something wrong.
Why Do You Get a “Hit” on Your NBI Clearance?
Getting a “Hit” can happen to anyone, and it’s not something to panic about.
Here are the most common reasons it happens:
- You have the same name or surname as someone with a criminal record or pending case.
- You were once involved in a case that’s already been settled, but still appears in the database.
- A typographical or system error caused a false match.
Sometimes, even common names like Juan Dela Cruz or Maria Santos can trigger a “Hit” because of identical entries in NBI’s nationwide database.
How Long Does a “Hit” Status Take to Clear?
The usual waiting period is 5 to 10 working days. During this time, NBI staff review your record to determine whether the “Hit” actually belongs to you.
For most applicants, the process ends quickly within a week. However, if there’s a need for deeper investigation or verification with a court or police record, it may take longer. Once cleared, your NBI Clearance will be released immediately.
How to Check If You Have a “Hit” Status?
You’ll know right away if your clearance has a “Hit” because it appears on your official receipt or transaction slip.
Here’s how to confirm it:
- On-site Applicants: Your NBI cashier or encoder will tell you if your record was flagged as “HIT.”
- Online Applicants: You’ll see “HIT” in your NBI online portal under “Transactions.”
- The receipt will also include a release date, which tells you when to return for verification or release.
Keep your receipt safe you’ll need it when claiming your clearance later.
What Should You Do If You Get a “Hit” on Your NBI Clearance?
Don’t worry getting a “Hit” isn’t a problem as long as you follow the process properly.
Here’s what to do:
- Wait for the release date printed on your receipt (usually 5–10 working days).
- Return to the same branch where you applied.
- Bring your receipt and valid ID.
- Attend verification if the NBI requires it (some are cleared automatically).
- Once cleared, your NBI Clearance will be printed and ready for release.
This verification step is free and part of standard procedure.
Can You Speed Up the Removal of “Hit” Status?
While you can’t skip the process, you can make it go smoothly by preparing everything correctly.
Tips to avoid delays:
- Return on the exact date given in your receipt.
- Bring two valid IDs for quick verification.
- Ensure all your personal details are correct (name, birthday, spelling).
- Use the same account you used previously if renewing your clearance.
Doing these helps NBI staff locate your record faster in the system.
What Documents Are Needed If Your NBI Clearance Is on “Hit”?
In most “Hit” cases, you don’t need extra paperwork. Just bring:
- Your NBI payment receipt
- A valid government-issued ID
However, if the NBI finds that the record belongs to you and it involves an old or dismissed case, you might be asked for:
- Court documents proving dismissal or acquittal
- Police or Barangay clearance for identity verification
Once you submit these, the NBI will clear your name and issue your certificate.
Can You Still Use an NBI Clearance With “Hit” Status?
No. If your NBI Clearance has a “Hit” notice, it’s not yet valid for use in any official transaction.
It only becomes valid once verification is finished and the clearance is officially released. Always wait for your release date before using it for employment, visa, or government purposes.
What Happens After Verification Is Complete?
Once your record has been checked and cleared, your name is marked as “No Record on File” in the NBI system.
Your clearance will then be printed like normal and can be used for:
- Employment applications
- Visa or travel requirements
- Business permits or government documents
This cleared status will remain in the system for your future applications — so next time, your NBI Clearance is likely to be processed faster.
How to Avoid Getting a “Hit” Status Next Time
While you can’t completely avoid name matches, you can lower the chances by being careful when filling out your form.
Here’s how:
- Always use your full middle name instead of just an initial.
- Double-check spelling of your first name, last name, and birth date.
- Use the same email and profile when renewing online this keeps your records linked.
- Avoid creating duplicate accounts in the NBI system.
The more consistent your personal data is, the smoother your next clearance will be.
Conclusion
A “Hit” status in your NBI Clearance doesn’t mean you’re in trouble it’s just a normal verification step that ensures records are accurate and reliable.
The key is to stay calm, follow the process, and return on your release date. Bring your valid ID and receipt, and your clearance will be issued as soon as your name is cleared.
Once verified, you’ll have a valid NBI Clearance ready for work, travel, or any legal purpose giving you peace of mind and proof of a clean record.
For fast and easy NBI appointment booking and renewal assistance, visit NBIAppointment.com your trusted guide for NBI Clearance information and updates.
Frequently Asked Questions
Can I still claim my NBI Clearance if it’s on “Hit”?
Yes, you can claim it once verification is complete. The NBI will print and release your clearance on the date stated in your receipt.
How will I know if my NBI Clearance is already cleared from a “Hit”?
You can check your clearance status online through your NBI account or visit the branch where you applied. If cleared, the system will show “For Release.”
Why does my NBI Clearance always get a “Hit”?
If your name is common or appears multiple times in NBI’s database, you may get a “Hit” each time you apply. Using your full middle name can help reduce repeat hits.
Does having a “Hit” affect my job or visa application?
Not permanently. You just need to wait for clearance release before submitting your NBI document to your employer or embassy.
What if the NBI verification shows I’m involved in an old case?
You’ll need to submit supporting documents such as court clearance or dismissal papers proving the case is resolved.
Does a “Hit” mean I’m blacklisted or under investigation?
No. It only means your name matched an existing record. Once NBI confirms it’s not you, your name will be cleared from the system.
NBI shows “With HIT (Wanted daw ako)” what does it mean?
It doesn’t mean you’re wanted. This usually happens because your name matches someone in the NBI database. NBI will manually verify your identity, and once confirmed, they will release your clearance.
How can I change the status on my NBI Clearance?
Log in to your NBI account, go to your application history, and select the clearance you want to update. Use the “Change Status” or “Update Information” option to correct your status. If it’s a “Hit” record, you may need to visit an NBI branch to resolve it.
Can I go to another branch if I got hit from NBI?
No, you must visit the same NBI branch that issued the “Hit” status to resolve it. The branch will verify your records and help clear or update your status.
